Brains

Internal agents with their own documents and access rules, reached from Claude, ChatGPT or Codex.

A brain is an internal agent for your team. It holds documents in collections, and each collection has its own access list, so the Sales team can edit sales material while everyone else only reads it.

Each brain has its own connector URL. People sign in with their own Smoo account, so the brain only shows them what they have access to. Every update to a document is a new version, and only the current version is searchable.

How to

  1. 1

    Create a brain (org admins).

    Its connector name becomes part of the URL and cannot be changed later.

  2. 2

    Add collections, then open Manage access on each one.

    Give a person, team, role or everyone Read, Contribute or Curate. Access on the whole brain reaches every collection.

  3. 3

    Upload documents into a collection.

    They show as Indexing until they are searchable.

  4. 4

    Or choose Write a document, or Add a web page.

    A written document can be edited later with Edit, and each save is a new version. A web page is read once, when you add it.

  5. 5

    Open Memory to see what the brain remembers, and teach it short facts.

    A personal fact reaches only you. A collection fact needs Contribute on that collection, and a brain-wide fact needs Curate.

  6. 6

    Write the instructions every client receives when it connects.

  7. 7

    Open Connect and follow the steps for Claude, Claude Code, ChatGPT or Codex.

If something goes wrong

There is no drop zone on a collection.
Adding documents needs Contribute access on that collection. Ask a manager of the brain.
A collection will not delete.
It still holds documents. Archive them first.
Someone connected but cannot see a collection.
They have no access to it. Grant them Read on that collection, or on the whole brain.
Saving an edit says someone else saved a newer version.
Their version is shown beside your draft. Copy what you need into your draft and save over it, or reload theirs and start again. Every version stays in History.
There is no Audit log tab.
The audit log is for people with Curate on the whole brain. It lists who changed what, and from which client: Claude, ChatGPT, Codex or the dashboard.

Related